Your programme, on every phone in the building.
Most events publish their timetable as a picture. Everater turns it into something an attendee can search, filter and plan a day from — and afterwards, tells you what they actually chose.
What we have already read, from programmes those organisers published themselves. They are not customers — it is how we know the hard part works before anyone pays for it.
Twenty-six of those fifty-one programmes were pictures.
Not a spreadsheet, not a page — a JPEG. Which means every attendee spends the weekend pinch-zooming a grid on a phone, three people ask the front desk the same question about room 10B, and nobody can tell you afterwards which sessions were oversubscribed.
A plan, not a poster
Your programme, searchable and filterable, on their own phone. They star what they want, see clashes before they happen, and get told when a room moves. It works offline, because venue wifi is a rumour.
What they actually did
Which sessions filled and which emptied. Where the intentions turned into people and where they did not. What the room said about a session, and how that compares to how many it drew — two different numbers that get confused constantly.
Things worth knowing early
Another event landing on your dates. A presenter you are booking already booked down the road that weekend. Your timetable still unpublished with the date closing in. Facts from public calendars, told to you once, in plain words.
We do the setup. You look at the result.
The work of getting an event onto the platform is ours, not yours. You do not fill in a timetable builder.
We read your published programme
From wherever it lives — a page, a PDF, a spreadsheet, or the picture on your website. That is what most of the corpus came from, so it is the normal case rather than the awkward one.
You check it and claim it
We send you your own event, rendered, on your own address. You tell us what we read wrong. Nothing is published until you say so — and the database will not let it be.
It goes live on your own subdomain
Your name, your colours, your line-up. Attendees open a link; there is no app to install and nothing for them to sign up to before it is useful.
You get the weekend back as numbers
Turnout against intention, room by room and slot by slot, with the comments people left. Plus a short weekly note from the agents when something about your dates changes.
Anything that runs more rooms than a person can be in.
The platform was built on social-dance festivals, where a weekend routinely runs eight parallel rooms and the choosing is the whole experience. The same shape holds anywhere the attendee has to pick.
Festivals and congresses
Multi-room weekends with levels, styles and a line-up people follow from city to city.
Conferences
Tracks instead of styles, speakers instead of teachers, the same problem exactly. The vocabulary follows the event.
Training and summits
Anywhere a delegate is choosing between concurrent sessions and somebody afterwards wants to know which ones landed.
What we will not do with your attendees.
Every one of these is enforced in the database rather than promised in a policy, because a rule that lives in a document survives exactly as long as everybody remembers it.
- Ratings are anonymous, structurally. There is no column linking a rating to the person who left it, and there never will be.
- You see aggregates, never individuals. Below a minimum group size a breakdown is suppressed, because “three people rated this” plus a room and a time identifies them.
- Your data is yours. One event's numbers are never shown to another, and nothing is sold to anybody.
- Demonstrations are marked as demonstrations. If we show you your event with invented ratings so you can see the shape of it, the page says so at the top, and that data cannot reach your real event.
Nobody downloads an app for a weekend.
So there is nothing to download. You put a code on the door and your attendees are in their programme before they reach the cloakroom.
- A poster, printed by you, in your own colours. We generate a sheet carrying your event's name and a code that opens your programme. Print it from your phone an hour before doors.
- It remembers which event they are at. Scanned once, the code pins your event to that phone. Every time afterwards it opens straight into your programme rather than asking anybody to choose.
- Adding it to the home screen puts your name there, not ours. Your event, your colours, your icon. No store, no account, no update to install.
- It works with no signal. The whole programme is stored on the phone the first time it opens, because venue wifi is a rumour and most of these rooms are basements.
A listing in the App Store and Google Play, published under your own name, is included with Conference and available to any event that wants one. It is worth being plain about why it is not the default: an app store adds a download between your attendee and your timetable, and the thing above already works for everyone who can point a camera.
Your first edition is free. After that it is a season, not a ticket.
We read your programme, build your event and put it on your own address before any money is discussed — your first edition costs nothing, and that offer runs until 9 March 2027. If your attendees use it, the second conversation is about next year.
Everything below, for one edition. No card, no trial that expires mid-event, nothing published until you say so.
Your published programme read in and the attendee guide on your own address. No ratings, no numbers afterwards, no console — the guide, and that is the whole of it.
Everything in Programme, plus what your attendees tell you: the classes they planned, the ones they starred, and the numbers when it is over.
Everything in Guide, plus the organiser console, staff roles, announcements, the agents watching the calendar, and the intelligence page that reads your own timetable back to you.
A tracked, multi-day programme with its own vocabulary — sessions and speakers rather than classes and teachers — the analytics you present internally afterwards, and your own app in both stores, built and submitted by us.
Prices are per event brand, in US dollars, and a year means every edition you run in it — a festival that runs spring and autumn pays once. Conferences are quoted per event, because a tracked multi-day programme is a different amount of work and pretending otherwise would mean quoting you a number we would want to revise later.
Of the 51 programmes we have read, 26 were published as a picture and 5 as a PDF. Just 3 were published as a spreadsheet — and a spreadsheet is the only thing most schedule tools can import. With any of them, somebody on your team therefore retypes the timetable, and the average event here runs 75 sessions across 6 rooms. We read what you already published, in whatever shape you published it, and send you the finished event to check. Everything else on this page is downstream of that.
There are other tools. Here is where we sit.
You are not choosing between us and nothing, and a page that pretended otherwise would be the first thing you disproved. These are the vendors we actually meet when an organiser is deciding — not a list of enterprise names chosen to make us look cheap.
| Who | What it costs | How it is billed | Checked |
|---|---|---|---|
| Everater | $490–$3,600 | a year | ours |
| LineUpr | $179–$539 | per event | 2026-09-10 |
| Eventify | $249–$799 | per event | 2026-09-10 |
| Yapp | $399–$799 | a year | 2026-09-10 |
| Sched | $600–$3,900 | a year | 2026-09-09 |
| Eventee | $1,499 | per event | 2026-09-10 |
| Guidebook | not published | on request | not confirmed recently |
| Whova | not published | on request | 2026-09-10 |
Every figure here is a band across that vendor's own tiers, taken from their published pricing or their own materials, with the date we last confirmed it. A price we have not confirmed in six months is removed rather than shown — on a page like this a number is read as a claim, and we would rather admit we have not looked lately than quote you something that has moved. Check any of them yourself; that is the point of naming them.
Sched has been doing this since 2008 and their entry plan covers unlimited events. Whova ships a conference stack we do not have — badge printing, lead retrieval, exhibitor management. If you need those, buy those. What none of them do is read a programme that was published as a photograph, and what none of them can do at all is tell you how your programme compares with other events, because they have not read anybody else's.
Early, and specific about it.
One event is live and running on the platform. The rest have been read and are waiting on their organisers. There is a working portal, an intelligence page that tells an organiser what their own timetable is doing, and twelve agents watching on a schedule — ten of which have already found something worth telling somebody about.
What is not built yet: attendee accounts across every event, and billing you can self-serve. If you are the sort of organiser who would rather come in early and shape it, that is exactly who we are looking for. If you need a finished product with a support desk, we are not there yet and would rather say so now than in month three.
Send us your programme. We will send back your event.
Point us at wherever your timetable is published — a link, a PDF, a photograph of the grid. We will read it and send you your own event rendered on your own address, with no obligation and nothing published.
Or write to hello@everater.com. Everater is built by Oxvelo. If you already have a link to your event's brief or to the specification, it opens at docs.everater.com.